AIFMD Annex IV reporting, generated as ready XML
Fund-XP turns your fund data into validated AIFM and AIF XML files that follow the ESMA schemas, so your AIFMD reporting is filed on time without anyone hand-editing XML.
- AIFM and AIF files
- ESMA XSD v1.2 validation
- Quarterly, half-yearly and annual periods
<AIFReportingInfo Version="1.2" ReportingMemberState="LU"> <AIFRecordInfo> <FilingType>INIT</FilingType> <AIFContentType>2</AIFContentType> <ReportingPeriodType>Q3</ReportingPeriodType> <ReportingPeriodYear>2026</ReportingPeriodYear> <AIFName>Example Real Estate Fund SCSp</AIFName> <AIFEEAFlag>true</AIFEEAFlag> <AIFNoReportingFlag>false</AIFNoReportingFlag> <AIFCompleteDescription>…</AIFCompleteDescription> </AIFRecordInfo> </AIFReportingInfo>
What is AIFMD Annex IV reporting?
AIFMD Annex IV reporting is the periodic regulatory report that alternative investment fund managers send to their national competent authority under Article 24 of the Alternative Investment Fund Managers Directive (2011/61/EU). The content is set out in Article 110 and the templates of Annex IV of Commission Delegated Regulation (EU) No 231/2013, which is where the name comes from.
Supervisors use the data to monitor systemic risk: leverage, liquidity, concentration, counterparty exposure and investor profiles across the alternative fund market. In Luxembourg, AIFMs submit their Annex IV reports to their local financial authority (CSSF, BaFIN, CBIE, MFA, MFSA, ...) as XML files built on the schemas published by ESMA. A file that does not match the schema, or breaks an ESMA validation rule, is rejected and has to be corrected and resent.
AIFMD reporting frequency and deadlines
How often you report depends on your status as an AIFM and on the assets under management, including assets acquired through leverage.
| AIFM or AIF profile | Reporting frequency |
|---|---|
| Registered (sub-threshold) AIFM | Annual |
| Authorised AIFM with total AuM up to €1 billion | Half-yearly |
| Authorised AIFM with total AuM above €1 billion | Quarterly |
| Individual AIF with AuM above €500 million, managed by a half-yearly AIFM | Quarterly |
| Unleveraged AIF investing in non-listed companies to acquire control | Annual |
Reporting periods end on 31 March, 30 June, 30 September and 31 December. Reports are due no later than one month after the end of the period, with an extra 15 days for funds of funds. An AIF with nothing to report still files: the report is submitted with the no-reporting flag set.
What goes into the AIFM and AIF XML files
Every Annex IV submission is made of two kinds of XML file. Fund-XP produces both from the same data set, so the figures in one always match the other.
The AIFM file
One report per manager, built on the AIFMD_DATMAN schema.
- Identification of the AIFM and its reporting obligation
- Principal markets and instruments traded
- Total assets under management for all AIFs managed
The AIF file
One report per fund, built on the AIFMD_DATAIF schema, covering Article 24(1), 24(2) and, where relevant, 24(4).
- Main instruments, exposures and portfolio concentration
- Risk profile: market, counterparty, liquidity and operational risk
- Investor and portfolio liquidity, and stress test results
- Leverage under the gross and commitment methods
How Fund-XP generates your Annex IV reports
You keep working with the data you already have. Fund-XP does the mapping, the checks and the XML.
Load your data
Fill in a structured Excel template or import an export from your accounting and risk systems.
Check it
Every field is tested against the ESMA XML schema and validation rules. Errors are explained in plain language, with the line to fix.
Generate the XML
Fund-XP builds the AIFM and AIF files with the correct structure and file naming.
File with your local authority
Upload the files through your usual transmission channel and keep a full record of what was sent.
Why compliance teams move their AIFMD reporting to Fund-XP
No XML skills needed
Your team works in a familiar spreadsheet. The XML is produced for you, element by element, as ESMA defines it.
Rejections caught early
Validation runs before submission, so schema errors and broken rules are fixed in your office, not after a feedback file.
Every filing type covered
Initial reports, amendments, cancellations and nil reports, for quarterly, half-yearly and annual periods.
One process for all your funds
SICAVs, SIFs, RAIFs and SCSps managed by the same AIFM are reported from one place.
Ready for AIFMD II
Directive (EU) 2024/927 will revise the Annex IV templates. Fund-XP updates the engine as ESMA finalises the new standards.
Built in Luxembourg
Designed by people who file CSSF and BCL reports themselves, for Luxembourg managers and fund administrators.
Multi-jurisdiction AIFMD reporting across Europe
The Annex IV XML format comes from ESMA, but each national authority has its own submission portal and file naming rules. Fund-XP produces the AIFM and AIF files for every regulator you report to, from a single data set, whether your AIFs are managed from Luxembourg or marketed in other countries.
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LuxembourgCSSF, Commission de Surveillance du Secteur Financier
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BelgiumFSMA, Financial Services and Markets Authority
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CyprusCySEC, Cyprus Securities and Exchange Commission
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FranceAMF, Autorité des marchés financiers
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GermanyBaFin, Bundesanstalt für Finanzdienstleistungsaufsicht
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IrelandCentral Bank of Ireland
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LiechtensteinFMA, Financial Market Authority Liechtenstein
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MaltaMFSA, Malta Financial Services Authority
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NetherlandsAFM, Autoriteit Financiële Markten
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United KingdomFCA, Financial Conduct Authority
Reporting to another European regulator? Tell us which one.
AIFMD Annex IV reporting FAQ
Who must submit AIFMD Annex IV reports in Luxembourg?
Every AIFM authorised or registered with the CSSF reports for itself and for each AIF it manages. Non-EU AIFMs marketing AIFs in Luxembourg under national private placement rules also report to the CSSF for the funds they market there.
What is the deadline for AIFMD reporting?
Reports are due within one month after the end of the reporting period. Funds of funds have 15 additional days.
What is the difference between the AIFM file and the AIF file?
The AIFM file describes the manager: its markets, instruments and total assets under management. The AIF file describes each fund in detail, including exposures, risk profile, liquidity, stress tests and leverage.
Do I need to report for an AIF with no activity?
Yes. An AIF that has no data for the period still files a report, with the no-reporting flag set to true. Fund-XP generates these nil reports automatically.
Does Fund-XP check the files before submission?
Yes. Each file is validated against the ESMA XML schema and the ESMA validation rules before it is generated, and every error is shown with an explanation of what to correct.
How will AIFMD II change Annex IV reporting?
AIFMD II (Directive (EU) 2024/927) asks ESMA to develop new reporting templates and technical standards. Fund-XP will support the new format once ESMA publishes it, with no change to the way you prepare your data.
Get your next Annex IV filing ready
See your own data turned into validated AIFMD XML in a 30-minute demo.