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CESOP reportingCross-border payment data, from Excel to CESOP XML

Since January 2024, EU payment service providers report cross-border payments every quarter. Our Excel template with smart mapping turns your raw transaction data into CESOP XML files, checked against the schema and business rules.

Request a demo Who must report
CESOP quarter Threshold 25
PayeePaymentsStatus
Payee 001 · DE42Reportable
Payee 002 · FR31BIC missing
Payee 003 · NL27Reportable
Payee 004 · IT18Below 25
XSD and business rules

2024

Reporting since 1 January 2024

25+

Cross-border payments per payee and quarter

Quarterly

Submission to the tax authority

XML

Checked against the CESOP schema

Why CESOP reporting matters

CESOP, the Central Electronic System of Payment information, lets EU tax authorities identify cross-border sellers and tackle e-commerce VAT fraud. Managing quarterly submissions and mapping complex payment data to the EU format is demanding.

  • Credit institutions
  • E-money institutions
  • Payment institutions
  • Post office giro institutions
  • Mandatory for PSPs providing payment services in the EU
  • Quarterly reporting of payees receiving more than 25 cross-border payments in a quarter
  • Fight against VAT fraud in cross-border e-commerce
  • Risk of penalties: incorrect or late submissions can lead to fines and audits

Key features of our CESOP solution

Pre-built Excel template

Standardised fields aligned with the EU CESOP data model.

Smart mapping engine

Your internal transaction fields (IBAN, BIC, VAT or TIN, payee details, currency codes) are mapped automatically to the CESOP format.

Validation checks

Your data is checked against the XSD schema and the business rules before submission.

Threshold monitoring

Payees above 25 cross-border payments in the quarter are detected automatically.

What is reported

AreaContent
PayeeName and identifiers: IBAN or other account identifier, BIC, VAT or tax identification number
PaymentsNumber and value of cross-border payments in the quarter
GeographyCountry codes of the payer and the payee
Transaction detailsPayment method, date, currency and other transaction details
RefundsPayment refunds, identified as such

From your transactions to CESOP

  1. Import

    Load the quarter’s raw transaction data in the Excel template.

  2. Map

    The smart mapping engine converts your fields to the CESOP format.

  3. Check

    Thresholds, schema and business rules are verified.

  4. Generate

    Create the CESOP XML file, ready for submission.

Frequently asked questions

What is CESOP?

The Central Electronic System of Payment information is the EU’s central database of cross-border payment data. It helps tax authorities identify cross-border sellers and fight e-commerce VAT fraud.

Who has to report?

Payment service providers in the EU: credit institutions, electronic money institutions, payment institutions and post office giro institutions providing payment services.

When does a payee have to be reported?

When a payee receives more than 25 cross-border payments in a calendar quarter from the same payment service provider.

What data is required?

Payee identifiers such as IBAN, BIC and VAT or tax identification number, the number and value of cross-border payments, country codes, the payment method and other transaction details.

How often is it reported?

Every quarter, within strict deadlines. Reporting has applied since 1 January 2024.

What happens if a report is late or incorrect?

Incorrect or late submissions can lead to fines and compliance audits by the national tax authority.

Official documents

Your next CESOP report, checked before the deadline

Tell us about your payment volumes. We will show you the template on your own data.

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